How do I complete a records inventory?
Answer
KIM will provide training and guidance. However, an outline of the required steps is below:
- Identify all areas where records are stored (both physically and electronically)
- Sort records in each area into categories (groupings of records with similar content or purpose)
- After categories are determined a standardised Records Inventory Form must be completed for each category of records. This will be provided to you during the training.
- Upon completion of these forms the assigned staff member will submit them to the KIM department for review and feedback.